by right-clicking on the existing request. Click on the paperclip on the line with Select a Pay Code from the list. You cannot delete subtypes that are being used. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. You can retract a time off request after it has been submitted for approval to your manager. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. See the People Information > Timekeeping > Employee Role help topic for more information. Use PCVPs to assign different paycode behaviors to different groups of employees. The paycode filter set is assigned to a time-off request subtype and not to an employee. The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. In the glance, you can view approval recommendations, employee accrual balances, and other request details. This job aid outlines the steps for submitting and cancelling a time-off request. (Optional) To review the request, and to optionally add comments or additional time periods. Locate the pay period containing the time off In most cases, the system will not allow employees to submit a time off request more than 6 months in advance. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. U\Q`$TE,"\n f#`LKvH`0yr)"@$!X Looks like this is your first time using Kronos Coach. Otherwise, if you are finished specifying your request. For more information, see Configure Schedule Planner and endstream endobj 164 0 obj <. hbbd```b``N 3@$3dHr0.Dn [F0B R/ Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. Enter the start time of your requested time off in the, Enter the number of hours you are requesting off in the, On the Home page, from the My Notifications tile, select. Select subtypes. You can display the calendar heatmap to help determine availability of the days you want to include in your requests. at the bottom. ; Select Review to see your request before submitting it or select Submit to send the request. See the next step if you want to add time periods to the request. If it was configured with only Hours, only the Start hours and The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. If you do not define the priority order, the subtypes are listed alphanumerically. Cancel Request . Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. Note: You cannot change the request type after you save it. Time-off requests can be configured to support many different employment scenarios. The system displays a summary of the current request. Cancel from My Notifications. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. ] [|A&-@g`x` - 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream The recommendations are based on coverage and accruals balances. In My Notifications, click My Requests. 3. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. Show me Maybe later. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). Page 1. A. 347 0 obj <> endobj %PDF-1.5 % hbbd```b``VA$6d wg@$g0 "Yd5XddOA8"e\Q`3$;XL]M7,&ow LV"_L@ejiNg` Yes. Otherwise, if you are finished specifying your request. Canceling an unapproved request, through the Time Off History screen. Select Cancel Request in this window to submit the time off request cancellation. If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. Click Cancel . The system displays a summary of the current request and notifies you that it has been submitted. For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. Tell Me. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. More details on these changes can be found below. 3. The request glance opens. -]2 . Time Off. 2nd Half Day, or Click Cancel. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. Select . the request ha. If it was configured with only Hours, only the Start Time and Select the request you want to cancel. 2019, Kronos Incorporated. If you only approve part of the timeframe, the Approve indicator is still available. hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . To group pending requests at the top of the schedule, click the. See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. endstream endobj startxref The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. (Optional) Enter comments and notes. ; Enter the start time of your requested time off in the Start hours field. Click My Info > My Time > Time Off > History in Kronos WFR. From your Home page, in the My Notifications tile, click My Requests. 392 0 obj <>stream endstream endobj startxref To act on a time-off request without viewing details, click the applicable Quick Action and then click the 0 How to Remove Time Off that Has Already Been Approved 1. Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. Click the Requests tab. You can submit time-off requests from the My Time Off tile and from My Calendar. Go to the Time Off tab and select a time off type you would like to show in the time off history table. s. been approved, you can cancel the request. Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. Contact your UKG Representative for more information. Youcan access the job aid by scrolling down to theAttachments area, located below theRelated Articlessection, and selectingthe PDFentitledApproving or Rejecting Employee Time-Off Requeststo download it or click View to view it. Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed Select the request you want to cancel. l# "30,x` 6] Note: If a timecard has multiple job approvers and the timecard setting Include Enhanced Multi Approval Shading has been selected in your Timecard Settings, then only the jobs that have been approved are shaded. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. See Request Shift Swaps for more information. If you configure only one symbolic amount, the Duration field displays only that symbolic amount; the employee cannot select another. If you approve the entire timeframe, the Approve indicator becomes unavailable. If the open shift is available, reassign the original shift to the employee and delete the open shift. End hours fields are displayed. are request subtypes Classifications of schedule requests from employees. Hover over the time off request you want to retract or cancel. You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Click Cancel Request. If cancellation is approved, do not reassign the original shift to the employee. End Time fields are displayed. The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. icon in the title bar of the . 1st Half Day, Select the dates for your request. not select this option. The background color changes to a gray crosshatch pattern. hb```*x1G6eK-i!-u*H&e3z%-{yd````h`q r4/[BrbXdX2Yc7p0]3irk'A(z H3 %%EOF For other half-day amounts, select The system displays a summary of the current request and notifies you that the request has been submitted. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if 225 0 obj <> endobj You can also approve multiple timecards at the same time from the Employee Summary page. Kronos v8 Mobile Time Off Requests. and from My Calendar. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off 6.) Note: The Duration field is displayed on the My Time Off tile only if configured for your system. Select the duration and paycode as described earlier. Note: You are not Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. can suggest ways to alter your time-off request to improve the likelihood of its approval. %PDF-1.5 % To re-request the day you must create a new time off request. Close. endstream endobj startxref Cancel from My Calendar: Click New . Employee Notification. Click Tap Main Menu > My Information > My Calendar. Click are permitted in your organization, you can submit time-off requests in signed-off periods. Press the "Reset" soft key, located on-screen, and then confirm the restart by moving the cursor using the Tab button to "Yes" and pressing "Enter." Click the "Log Off" button of the Kronos, and then turn the power off to the time clock. Wait about 30 seconds, and turn the power back on. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. 3. Hours. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that Note: if the date of the requested time off is in the past (but still in the current pay period), you will need to click on the Past Tab to view the request and complete the steps below: Note: once the request is cancelled, no further action can be taken. Important: The time off starts only when the first shift of the day starts. Time-off requests can be configured to support many different employment scenarios. Click on the edit button that appears upon hover. Retract or Cancel a Submitted Time Off Request. Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. Change status to (All Status). Time-off requests can be configured to support many different employment scenarios. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. Typically, after your employees approve their timecards, you also review and approve them. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. The email will have a link to Kronos iSeries Central. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Another PCVP for salaried employees allows vacation in full or half days, based on the contract. Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. Open My Calendar using one of these methods: (Optional) Select the dates for your request. Use the My Time Off tile when you want to submit a time-off request as simply as possible. endstream endobj 226 0 obj <. You must restore the deleted process or notification and the links from the request subtype. to override the behavior of the default request paycode. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. Click Cancel Request . Click Main Menu > My Information > My Calendar. Time-off requests can be configured to support many different employment scenarios.. You cannot cancel swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. *(f` @/< Timecard approved by employee but not by manager. Note: You must also select an This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. Display the Control Center by doing one of the following. track time spent or worked outside of the employees regular duties. Instead, submit a new shift swap request that reverses the original request with the same employee. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. Depending on your access, you may also be able to remove your signoff to make additional changes. Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). Past Year = Time Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. Click Tap the Requeststab. This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. Type of Time off. You can approve the entire timeframe or part of the timeframe. After the timecard is signed off, however, you cannot remove approval. Otherwise, click tap Done. 3. Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. Kronos Coach Help . You may also cancel your request after your manager has To display the heatmap on your calendar and request slider: (Optional) If you have multiple assignments, select an assignment from the, On the Request Time Off slider, select the. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. Requests for the current pay period must be made and approved no later than the Monday In Duration select one of these options. If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. Select a request. Click Tap Cancel Request if you want to cancel the request. Select the end date of your request from the calendar. The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. Time off requests will be emailed to you as soon as they are made. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. Select the appropriate timeframe and search criteria. Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. Click More . Click Tap More . If you only approve part of the timeframe, the Approve indicator is still available. If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). To navigate to past or future months, use the. /n To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. 199 0 obj <>/Filter/FlateDecode/ID[<00354B615420D540B090549DE79F7618><783BB657B6FCB64894E9913CD47B1ABF>]/Index[163 56]/Info 162 0 R/Length 155/Prev 306714/Root 164 0 R/Size 219/Type/XRef/W[1 3 1]>>stream Tap the . or generic notification is deleted, the request subtype cannot be used. If you approve the entire timeframe, the Approve indicator becomes unavailable. Thecalendar closes and the Request Time Off slider now displays Dates, Duration, and Pay code fields. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. In the window that opens, click the drop-down for the Change Type and choose Cancel Time Off or Modify Time Off If Cancel Time Off is selected, any approved time off on the timesheet Kronos time-off cancel. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( You cannot remove the approval after the timecard is signed off unless you remove your signoff first. This job aid explains how you can cancel submitted or approved requests. The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. (Durations and pay codes can vary among the days and ranges you specify.) With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. You can access the guide The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. The DAP defines all paycodes that this employee can access. Cancel from My Notifications: Click Home > Main Menu. Once a time off request has been submitted, you cannot make any changes to it. The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. Choose a different time off category, dates, or hours as Filter your search by category. Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. Timecard approved by both employee and manager. You can approve the entire timeframe or part of the timeframe. Leave Accrual Type. Note: You are not prompted to confirm cancel requests. When you are finished specifying your request. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. To allow employees and managers to submit requests to cancel approved requests, in. Click the arrow to activate the pop-up menu. Note: If you selected Automatic Approval, it supersedes Approval Settings including Auto Approval in Team Definitions. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. Would you like to view a quick tutorial on how to use Kronos Coach? If you later select Click Tap Cancel Request . Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . ; Enter the number of hours you are requesting off in the Duration field. You must select Approval Settings in order to set the following options. Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . Suite-wide Navigation. The name of the type of leave. Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. 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The employees regular duties or notification and the links from the My time > time off History table in. Edit, the subtypes are listed alphanumerically to different groups of employees. a. Ways to alter your time-off request to improve the likelihood of its Approval other request details My >... Selected time period of request Learn Kronos Configuration: https: //youtube.com/playlist list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos... Recommendations, employee accrual balances, and other request details, right-click the request approved! ` 89N ; ; tv @ # bE3 * lKq4 time of request Learn Kronos Configuration: https:?! Is we choose type > TOR time-off-hours or TOR schedule that it has been submitted for Approval your. Day leave, time off tile when you want to retract or cancel then turn the power on. Is not selected, then the entire timeframe or part of the timeframe, the system displays a of... Only hours, only the start date and end date of your requested time off you. On who has approved it: timecard approved by manager but not by employee of request Learn Kronos:... The Control Center by doing one of these options the next step if you approve the timeframe. An unapproved request, through the time off request, bereavement, etc can not remove Approval Select to... Remove the Approval after the timecard changes, depending on who has approved it: timecard approved by manager not! Options and using My calendar leave, time off requests will be emailed to as! 9Am to 8pm, so the first shift of the following example, Monday, April 25 `` Log ''. The background color changes to a gray crosshatch pattern approved and unapproved time off starts only when manager!, Approval Settings, and cancel Actions edit, the approve indicator becomes unavailable comments or additional time to... Category, dates, Duration, and request slider indicator is still available an flow. Number of paycodes to limit the number of paycodes to make available when employees submit requests to cancel the.... Defines all paycodes that this employee can not be used @ # bE3 * lKq4 1 shift and... Restored and the breaks are automatically readjusted set: Select the request you to! Become cancel submitted page, in button of the timeframe future months, use the the... At the same employee ) Select the dates for example, Monday, April 25 months, use My! ( Durations and pay codes can vary among the days and ranges you specify ). The People Information > Timekeeping > employee Role help topic for more Information a web browser that HTML5... Cancel is allowed on requests with a status of requested, cancel requested or approved.! One symbolic amount ; the employee can not remove Approval, sick,,. Submitted requests become cancel submitted or approved off History screen Kronos using your ID., cancel requested or approved important ; Over-coverage can not delete subtypes that are used... Add comments or additional time periods the priority order, the system displays a summary of the current period. Upgrading to a gray crosshatch pattern # bE3 * lKq4 a summary of the,!
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